Agenda for Ordinary Meeting 19th September 2019


Councillors are summoned to attend the Annual Meeting of the above Council at Llanwarne Village Hall on Thursday 19th September 2019 at 7.30pm.


1. To receive apologies for Absence

2. Co-option – To consider co-opting 1 Parish Councillor on to the Parish Council for Llanwarne Parish

3. Declarations of interest
3.1. To receive any declarations of interest or dispensations

4. To adopt minutes of meeting held on 4th July 2019

5. Open discussion (limited to 10 mins)
5.1. To receive views from local residents
5.1.1. To consider concerns from residents about Llanwarne Village Car Park being used by campervans over night
5.1.2. To note letter from resident raising issue of speeding on A466 on between Wormelow and Hillgates
5.2. To receive a brief report from County Councillor Toni Fagan
5.3. To receive a brief report from James Howell, Locality Steward, Balfour Beatty

6. Lengthsman Scheme and P3 Footpath Scheme
6.1. To receive a brief report from Parish Footpath Officer and identify any work that needs to be undertaken
6.2. To receive a brief report from Terry Griffiths, Lengthsman and to identify any work that needs undertaken by Lengthsman Scheme
6.3. To sign the Balfour Beaty Lengthsman contract for 2019/20

7. To consider the BT phone box consultation for Harewood End phone box and whether to keep the phone box in current use, to adopt it by Parish Council or have it removed by BT

8. To consider the Llandinabo Village Signs and Defibrillator Signs.

9. To consider replacing the pads on the defibrillator pads at Llanwarne and Harewood End.

10. Planning
10.1. To consider reviewing policy adopted for Clerk commenting on planning applications between meetings
10.1.1. P192770 – Bramley House, St Owens Cross HR2 8JY. Application for removal of condition 3 following grant of planning permission DCSW2004/3666/F Conversion of exising garage into a 2 bedroom holiday let/annexe – Reply by 9th Sept
10.1.2. P192877 – Lower Grove, Llanwarne, Hereford – Proposed conversion of garage into holiday unit. Reply by 7th September
10.1.3. P192878 – Lower Grove, Llanwarne, Hereford – Proposed first floor extension. Reply by 7th September
10.1.4. P192491 – Harewood End Farm, Harewood End, Hereford – Variation of Condition 2 of Planning Permission180859 (Proposed erection of a detached dwelling and garage). To allow revised design. Reply by 8th August
10.2. To note planning applications received from Herefordshire Council since the last

11. Finances
11.1. To note Bank Balance and budget spend
11.2. To note receipt of P3 grant money for 2018/19 – £1158.85
11.3. To note Data Protection renewal confirmation and fee £35 paid by DD
11.4. To note receipt of the 2nd Precept instalment in September of £4750
11.5. To consider payment of following invoices:
11.5.1. Terry Griffiths Lengthsm P3 work invoice TGC0825 – £300+VAT
11.5.2. Autella Payroll Services Q2, Invoice 2228 – £39.23+VAT
11.5.3. Clerks Salary for September £346.26
11.6. To consider any financial risks

12. To note Clerk’s information sheet.

13. To consider items for next meeting. Review Standing Orders and Financial Regulations

14. To note date of next meeting will be 21st November 2019 at 7.30pm at Llanwarne Village Hall