Agenda for the ordinary virtual meeting 17th Sept 2020


Councillors are summoned to attend the Virtual Ordinary Meeting of the above Council on Thursday 17th September 2020 at 7.30pm.

Meeting to be held as a virtual meeting via Microsoft TEAMS: Contact the Parish Clerk for the link to the meeting –


1. To receive apologies for Absence

2. Co-option – To consider co-opting 1 Parish Councillor on to the Parish Council for Llanwarne Parish

3. Declarations of interest: To receive any declarations of interest or dispensations

4. To adopt minutes of meeting held on 2nd July 2020

5. Open discussion (limited to 10 mins)
5.1. To receive views from local residents
5.1.1. To consider a dog poo bin by village hall & church
5.2. To receive a brief report from County Councillor Toni Fagan
5.3. To receive a brief report from James Howell, Locality Steward, Balfour Beatty

6. To receive an update on the Village Hall refurbishment

7. Lengthsman Scheme and P3 Footpath Scheme
7.1. To receive a brief report from Parish Footpath Officer and identify any work that needs to be undertaken and update of defects reported at last meeting (see 2nd July Minutes)
7.2. To receive a brief report from Terry Griffiths, Lengthsman and to identify any work that needs undertaken by Lengthsman Scheme
7.3. To note the drainage application grant submission

8. To receive an update on the following:
8.1. No camping sign for Village Car Park in Llanwarne
8.2. Signs at Llandinabo
8.3. Defibrillator signs at Harewood End Inn
8.4. Bus shelter on A49
8.5. No right turn on U71601

9. Finances
9.1. To note Bank Balance and budget spend
9.2. To note payment of data protection fee
9.3. To consider payment of following invoices:
9.3.1. Note payment of Herefordshire Council Elections Fee – £216.15
9.3.2. Terry Griffiths Contracts – TGC1168 £373+VAT and TGC1195 £350+VAT
9.3.3. HALC – website hosting and domain name – £95+VAT
9.3.4. Clerks Salary – Sept £346.26
9.4. To review the Clerks Salary – this item will be held after the meeting is closed and discussed in a closed meeting forum
9.5. To consider any financial risks
9.5.1. Update on Internet Banking

10. Planning
10.1. To consider reviewing policy adopted for Clerk commenting on planning applications between meetings
10.1.1. Planning Application – NONE received
10.2. To note planning applications received from Herefordshire Council since the last

11. To note Clerk’s information sheet.

12. To consider the meeting dates for the next 12 months: proposed dates are 21st Jan 2021, 18th March, 20th May (Annual Mtg), 1st July, 16th Sept and 18th Nov

13. To consider items for next meeting.

14. To note date of next meeting will be 19th November 2020