Council Business


(Harewood, Llandinabo, Llanwarne, Pencoyd and Tretire with Michaelchurch) 



 Thursday 4th July 2019 at 8pm



1. To elect a Chairman – sign declaration of Acceptance of Office of Chairman form and code of conduct form

2. To elect a Vice Chairman

3. Co-option – To consider co-opting 2 Parish Councillors on to the Parish Council

4. To elect the following offices
4.1. Appointment of Internal Auditor
4.2. Representative on the Village Hall Management Committee

5. To receive apologies for Absence

6. Declarations of interest
6.1. To Councillors to check their declaration of interests form – Clerk will have a copy at mtg
6.2. To receive any declarations of interest or dispensations

7. To adopt minutes of meeting held on 25th April 2019

8. Open discussion (limited to 10 mins)
8.1. To receive views from local residents
8.1.1. Resident raised concern over incident of car accident by Llanwarne Church
8.1.2. Resident raised concerns over A466 road between Orcop turn and Wormelow
8.1.3. Resident raised concerns of visibility on corner in Llanwarne village between Duck House and Townsend bungalow due to over-grown hedge
8.2. To receive a brief report from County Councillor Toni Fagan
8.3. To receive a brief report from James Howell, Locality Steward, Balfour Beatty

9. Lengthsman Scheme and P3 Footpath Scheme
9.1. To receive a brief report from Parish Footpath Officers and identify any work that needs to be undertaken by P3 Footpath Scheme
9.2. To receive a brief report from Terry Griffiths, Lengthsman
9.3. To identify any work that needs undertaken by Lengthsman and P3 Scheme

10. Planning
10.1. To consider reviewing policy adopted for Clerk commenting on planning applications between meetings
10.1.1. P191731 – The Woodlands, Tomlins Field Road, Orcop, HR2 8SE – Reply by 12th July
10.1.2. P191894 – Marbern, St Weonards, Hereford HR2 8DP – Proposed erection of two attached garages to accommodate ramps for casual car service and maintenance. Reply by 16th July
10.2. To note planning applications received from Herefordshire Council since the last

11. Finances
11.1. To note Bank Balance and budget spend
11.2. To consider payment of following invoices:
11.2.1. Lengthsman invoices – TBC
11.2.2. Autella Payroll Services Q1, Invoice 2115 – £39.23
11.2.3. Clerks Salary for July
11.3. To consider any financial risks

12. To receive an update on defibrillator signs for Harewood End Inn and Llandinabo village signs

13. To consider meeting dates for next 12 months. (Note to Councillors: Historically the Council have met on the 3rd Thursday of every other month and starting meetings at 7.30pm. Therefore, suggested meeting dates based on the above would be: 19th Sept, 21st Nov, 16th Jan 2020, 19th Mar, 21st May (annual mtgs, start at 7pm), 16th July.)

14. To note Clerk’s information sheet.

15. To consider items for next meeting. Review Standing Orders and Financial Regulations

16. To note date of next meeting will be (date to be confirmed) September 2019