Draft Minutes of Ordinary Meeting 16th November 2017

Mtg No: 151


THURSDAY 16th November 2017

Councillors Present: Cllrs John Honey (Chair), Gordon Price, Frank Davis, James Roberts,
Pat Roberts, Brian Goodwin, Rosey Price, Robert West, Jason Pacey and Bridget Samuel

In attendance: Mrs Kate Hughes (Clerk), and Parish Footpath Officers Declan Williams and Elizabeth Malcolm. There were no members of the public present.

1. Apologies were received from Terry Griffiths (Lengthsman), David Atkinson (Locality Steward, Balfour Beatty) and County Cllr David Harlow

2. Declaration of interests – There was one declaration of interest on item trees at village hall. Cllr Price signed the book.

3. There was one amendment to the minutes from the last meeting on 21st September to be made. Item 5.3.1 to amend the Parish Footpath Officer role to be shared with Declan Williams and Elizabeth Malcolm jointly. The minutes were amended accordingly and then adopted and signed.

4. Open discussion
4.1. View from local residents: There were no issues raised.
4.2. Cllr Harlow had sent a report to the Parish Councillors to read in his absence.
4.3. Dave Atkinson, Balfour Beatty Locality Steward was unable to attend and there was nothing to report in his absence.
4.4. The Council noted the report from West Mercia Police. Clerk to forward on any Police Reports. Clerk to action.

5. Lengthsman and P3 Scheme
5.1. Terry Griffiths, Parish Lengthsman was unable to attend and nothing to report. The Lengthsman budget was all on track for end of the year.
5.2. The Council RESOLVED for Terry to carry out the usual maintenance days before the end of the year as discussed at previous meeting.
5.3. Report from Parish Footpath Officer: – Declan Williams and Elizabeth Malcolm had the following items to report on footpaths in the parishes:
5.3.1. Declan and Elizabeth wanted to remind the Council and local parishioners that any input from them regarding the state of the footpaths or any defects is gratefully received. Please report directly to them or via the Clerk.
5.3.2. LW2 footpath – Terry Griffiths requested guidance on whether the fingerpost at the junction with the A466 should be fixed. It currently rests against the fence out of the ground. The Council RESOLVED for the work to be carried out. Clerk to email Terry to action the work. Clerk to action
5.3.3. PC8 footpath – issues identified with brambles and disrepair of stiles. Clerk had spoken to landowner on 15th November and they have agreed to take action over the next few weeks.

6. The Clerk updated the Council on defibrillator installation, signs and training courses.
6.1. The Defibrillator has been installed and Clerk has put a note in the Parish Magazine to inform parishioners where the defibrillators are/will be installed (the one at Harewood End Inn is still waiting to be installed).
6.2. Clerk is looking to arrange a couple of training sessions in January and February in Llanwarne and St Weonards Village Halls – dates to be confirmed and will contact Tina Lloyd about running a joint WI training session. Clerk to sort a leaflet drop in local village for defibrillator training.  Clerk to action
6.3. The Council RESOLVED to look into sourcing a double sided “Defibrillator” sign similar to the size of the “Village Hall” sign in car park opposite the village hall and Church, so that those looking for the defibrillator particularly in the dark will see it easily. The Council asked the Clerk to consult with Church and Village Hall Committees with regards to the sign and its location. Clerk to seek quotes for costs of the sign. Clerk to action.

7. Finances
7.1. The Council noted the Barclays current account bank balance to be £4200.25 and savings account to be £6500.01 on 15th November. The budget spend was reviewed and on track.
7.2. The Council RESOLVED payment of following invoices
7.2.1. Terry Griffiths Lengthsman and P3 invoice TGC0208 £382+VAT and TGC0221 £130+VAT = TOTAL £512+VAT
7.2.2. Grant Thornton invoice 874439 – External Audit fee for Annual Return – £100
7.2.3. Richard Craig Electrical Ltd invoice 10416 – installation of defibrillator on village hall wall £659+VAT
7.3. The Council considered the Parish Precept and needed additional information to formalise the final figure at the January meeting. Clerk to inform Karen Jones at Herefordshire Council that precept final figure will be in after the January meeting and to ask “How many Council Tax payers in our group of parishes and what impact there would be to be Council Tax if the precept was to be raised?” Clerk to action
7.4. The Council RESOLVED to donate £50 to village hall for contribution towards electric for defibrillator and to donate £75 to Dore Community Transport in response to there letter asking for a donation. Clerk to action.
7.5. The Council noted the following financial risks raised by the Clerk:
7.5.1. There has been no increase in the insurance to cover the two defibrillators.
7.5.2. The Clerk asked if she could attend the Data Protection update session at HALC on 28th Nov – Cost £30+VAT to be split between 3 Parish Councils. The Council RESOLVED for the Clerk to attend.

8. Planning
8.1. The Council considered the planning applications:
8.1.1. 173681 – Aldermead, Llanwarne, Hereford, Herefordshire HR2 8JE, 
Proposed removal & replacement of existing brick and rendered extension with a glazed green Oak, slate roofed garden room to the southern aspect of the property. The Council RESOLVED that there were no objections to this application. Clerk to action responding.
8.2. The Council noted the planning applications received and decisions made from Herefordshire Council since the last meeting

9. To Council noted the Clerk’s information sheet

10. The Council considered the following agenda items for next meeting: finalise Parish Precept, 100 years celebration of end of 1st WW in 2018 – Clerk to speak to Bea Morris in advance of the meeting. Clerk to action

11. To Council noted the date of the next meeting will Thursday 18th January 2018 at 7.30pm

Meeting closed at 8.40pm.