Minutes of Extraordinary Meeting 25th April 2019

Mtg No: 160


THURSDAY 25th April 2019

Councillors Present: Cllrs John Honey (Chair), Frank Davis, James Roberts, Brian Goodwin, Rosey Price, Gordon Price, Jason Pacey, Pat Roberts and Bridget Samuel.

In attendance: Mrs Kate Hughes (Clerk). There were no members of the public present.

1. Apologies were received from Cllrs Robert West.

2. Declaration of interests – There were no declaration of interest.

3. The minutes from the Ordinary meeting held on 21st March were signed and adopted.

4. Open discussion
4.1. View from local residents: – there were none raised.

5. Election update
5.1. The Clerk updated the Council to inform them that not enough Councillors had been nominated to make a quorum Council and therefore there would need to be another election in June – date to be confirmed by the Elections Office. Therefore the Council had entered into a period call moribund.
5.2. The Council RESOLVED to devolve power to the Clerk during the period of moribund so that financial matters such as invoices that are within budget can be paid and other duties of the Parish Council can be carried out until a quorum Council is reached.

6. Finances
6.1. The Council RESOLVED to renew the annual insurance 2019/20 with Came & Co £352.85 – Chq100216
6.2. The Council reviewed the Internal Auditor’s report from April 2019 and all was in order
6.3. The Council RESOLVED to complete the Certificate of Exemption form
6.4. The Council RESOLVED to complete the Audit Commission Governance Statement
6.5. The Council RESOLVED to adopt the 2018/19 accounts and completed the Audit Commission Annual Return
6.6. The Council noted the Bank Balance to be £2200.58 in current account and £4513.49 in savings account on 25th April 2019. The budget spend was reviewed and on track for the beginning of the financial year.
6.7. The Council noted receipt of 1st payment of precept £4750.00
6.8. The Council RESOLVED to pay the following invoices: Clerk to action
6.8.1. Cheque for £50 donation to OWL Good Neighbour Scheme – Chq100210
6.8.2. Lengthsman invoice TGC0721 £408+VAT – Chq100211
6.8.3. David Bevan – Internal Audit – £40 – Chq 100212
6.8.4. HMRC NIC payment for 2017/2018 – £108.36 – Chq100213
6.8.5. Clerks expenses from 2018/19 – £46.97 – Chq100214
6.9. There were no financial risks identified by the Council at this meeting.

7. Lengthsman and P3 Scheme.
7.1. The Councillor’s reported the following to the Clerk on defects that required the Parish Lengthsman attention: Clerk to action
7.1.1. Culvert by the Hall towards Treberon Farm where the water hangs in the dip – the road is lower than the ditch.
7.1.2. Hollingsbridge is flooding and silted up on road
7.1.3. Water hangs by Lyston Villa on A466
7.1.4. Water hangs by Mike Morris’ farm on road off Orcop road from A466

8. The Council considered the following agenda items for next meeting: None were rasied but to carry over items from March meeting at next Ordinary Meeting

9. To Council noted the date of the next meeting held on Thursday 16th May 2019 at 7pm for the Annual Parish Meeting

Meeting closed at 8.15pm.