Minutes of Ordinary Meeting 19th Sept 2019

Mtg No: 162


THURSDAY 19th September 2019

Councillors Present: Cllrs Jason Pacey (Chair), Rosey Price, James Roberts, and Bridget Samuel.

In attendance: Mrs Kate Hughes (Clerk) and County Cllr Toni Fagan. There were 3 member of the public present.

Cllr J Pacey was elected as Chair in his absence at the last parish Council Meeting in July and at this meeting signed his acceptance of Councillor and Office of Chairman.

Retiring Chairman and Councillor – John Honey – sent the Council a thank you letter for the beautiful tree that was given to him at the July meeting.

1. Apologies were received from Cllrs Paula Snow, Pat Roberts, Brian Goodwin and Anthony Snell and Terry Griffiths, Parish Lengthsman.

2. Co-option – There is still one vacancy on the Council at present but there were no co-options at this meeting.

3. Declaration of interests –
3.1. There were no declarations of interest raised.

4. The minutes from the Ordinary meeting held on 4th July were signed and adopted.

5. Open discussion
5.1. View from local residents:
5.1.1. The Clerk to look further into the “20 is plenty” scheme for Llanwarne village. Clerk to action and report back at November meeting
5.1.2. The Clerk to follow up on the concern about the hedge growing on fencing on the corner by Townsend Bungalow in Llanwarne. The concern by residents was that before the hedge grew pedestrians and drivers were able to have visibility of vehicles coming around the corner. The question was asked if any resolution could be found to resolve this concern. Clerk to action
5.1.3. There was concern raised by residents over the car park in Llanwarne village being used by campervans for overnight parking during summer months. The Council RESOLVED to contact the Land Registry and find out who owns the car park as this is not clear currently and to trim the hedge to make the car park more open. Clerk to action
5.1.4. The Council RESOLVED for the Clerk and Cllr Fagan to speak to Balfour Beatty and other parties about how can improve safety on A466 road through Llanwarne parish. Clerk and Cllr Fagan to action
5.1.5. A resident asked if the Council would look into replacing the bus shelter on A49 at Llandinabo. Clerk to action finding out costings.
5.1.6. A resident asked if the Council could look into finding out if a “No right turn” sign could be places at the top of the road U71601 when it meets the B4348. It is dangerous for vehicles turning right out of the junction. Clerk to action
5.2. The Parish Council received a brief report from County Councillor Toni Fagan:
5.2.1. Cllr Fagan reported that August had been a quiet month.
5.2.2. The By-pass and relief road was still on hold as still looking at the previous reports, traffic routes and options. Cllr Fagan is happy for parishioners to contact her to discuss the By-pass project further.
5.2.3. The Waste and Recycling schemes are up for review in the County and Cllr Fagan had been to Worcestershire to look at how they handled their waste and recycling.
5.2.4. The Beryl Bikes in Hereford have been recycled well and have been popular so far. The bikes allow people to cycle around Hereford but it is based on a Smart Phone App.
5.2.5. Skylan Park – Cllr Fagan had been to visit the Cyber Centre to see what they do.
5.2.6. Verging on Wild Campaign – Looking to plant wild flowers and create wildlife corridors in local parishes. The Scheme will be run via Balfour Beatty
5.2.7. School Transport – there are concerns about transport and it is under review. Some services may be cut.
5.2.8. Cllr Jinman is looking to re-open the Pontrilas train station.
5.3. The Parish Council noted that they had received reports via email from James Howell, Locality Steward, Balfour Beatty
5.3.1. The Council asked the Clerk to also report the following potholes to James Howell at Balfour Beatty, as these have already been reported on Herefordshire Council website by Elizabeth Malcolm our Parish Footpath Officer. They were potholes on Gillow Lane along the road from Michaelchurch Church. Clerk to action

6. Lengthsman Scheme and P3 Footpath Scheme
6.1. The Council had received a report from Elizabeth Malcolm Parish Footpath Officer:. There are still issues with overgrown footpaths and stiles in a poor state along footpaths PC3, PC8 and parts of PC7 – some of these are part of Little Netherton. Clerk to find out who owns Little Netherton and report back to Elizabeth. Clerk to action
6.2. The Clerk had received the following report from Terry Griffiths, Lengthsman, who was unable to attend, that he had one outstanding maintenance day to complete before winter months. He will attend the November meeting to discuss the winter maintenance programme. The Council RESOLVED for this work to go ahead.
6.3. The Council RESOLVED to sign the Lengthsman and P3 Contract with Balfour Beatty. Clerk to action

7. The Council had received a correspondence asking if the Council would like to keep or adopt or remove the BT phone box in Harewood End village. The Council RESOLVED to keep the BT Phone Box in Harewood End. Clerk to action

8. Signs
8.1. The Council RESOLVED to ask Cllr Goodwin whereabouts he would suggest erecting the Llandinabo Village Signs. Clerk to action
8.2. The Council RESOLVED to get costs and options for the Defibrillator Signs for Harewood End. Clerk to action

9. The Council RESOLVED to replace the pads on the defibrillator pads at Llanwarne and Harewood End as they had reached their expiry date. Clerk to action

10. Planning
10.1. The Council discussed the following planning applications: Clerk to action
10.1.1. P192770 – Bramley House, St Owens Cross HR2 8JY. Application for removal of condition 3 following grant of planning permission DCSW2004/3666/F Conversion of existing garage into a 2 bedroom holiday let/annexe – The Council RESOLVED to support this application.
10.1.2. P192877 – Lower Grove, Llanwarne, Hereford – Proposed conversion of garage into holiday unit. The Council RESOLVED to support this application.
10.1.3. P192878 – Lower Grove, Llanwarne, Hereford – Proposed first floor extension. The Council RESOLVED to support this application.
10.2. The Council noted the planning applications received from Herefordshire Council since the last meeting

11. Finances
11.1. The Bank Balance was noted that on the 12th August the current account was £7561.03 and the savings account was £4515.74 and budget spend was on track.
11.2. The Council noted receipt of P3 grant money for 2018/19 – £1158.85
11.3. The Council noted renewal confirmation of Data Protection and payment of fee £35 paid by Direct Debit.
11.4. The Council noted receipt of the 2nd Precept instalment in September of £4750
11.5. The Parish Council RESOLVED to pay the following invoices, Clerk to action:
11.5.1. Terry Griffiths Lengthsman P3 work invoice TGC0825 – £300+VAT – Chq100222
11.5.2. Autela Payroll Services Q2, Invoice 2228 – £39.23+VAT – Chq100223
11.5.3. Clerks Salary for September £346.26 – Chq 100224
11.6. The Council did not identified any financial risks

12. The Council noted the Clerk’s information sheet and any correspondence received.
12.1. The Clerk read out a Thank you note from retiring Councillor and Chairman, John Honey, thanking the Parish Council for their kind gift presented to him at his last meeting on 4th July 2019.

13. The Council considered the following agenda items for next meeting: Precept, Standing Orders and Financial Regulations.

14. To Council noted the date of the next meeting held on Thursday 21st November 2019 at 7.30pm

Meeting closed at 8.38pm.