Minutes of Ordinary Meeting 4th July 2019

Mtg No: 161


THURSDAY 4th July 2019

Councillors Present: Cllrs Rosey Price (Chair), James Roberts, Brian Goodwin, Pat Roberts, and Paula Snow.

In attendance: Mrs Kate Hughes (Clerk) and County Cllr Toni Fagan. There were 3 member of the public present.

As the outgoing Chairman, John Honey Chaired the first item on the agenda as he was stepping down as Chairman and Parish Councillor.

1. All newly elected Councillors signed their acceptance of office forms and adopted and accept the Herefordshire Council’s Code of Conduct

2. Election of Chairman – Cllr P Roberts proposed that Cllr Jason Pacey be elected as Chairman and Cllr B Goodwin seconded. As Cllr J Pacey was not present the Clerk was to check that he was happy to take up the role of Chairman and to sign declaration of Acceptance of Office of Chairman form at the next meeting. Clerk to action

3. Election a Vice Chairman – Cllr J Roberts proposed that Cllr R Price be elected as Vice Chairman and Cllr P Snow seconded. Cllr R Price accepted the role of Vice Chairman and duly elected.

Cllr R Price then took over the Chair from John Honey, as Cllr J Pacey was unable to attend the meeting.

Cllr R Price then thanked John Honey for his long service of 46 years as Parish Councillor and 10 years as Chairman of the Parish Council. The Parish Council then presented John Honey with a gift of an Acer tree as a way of thanking him for all his time and dedication to the local community.

4. Co-option – The Parish Council RESOLVED to co-opt 2 Parish Councillors on to the Parish Council.
4.1. Cllr J Roberts proposed Gordon Price to be co-opted on to the Parish Council for Llanwarne Parish and Cllr P Roberts seconded. Gordon Price then completed the co-options papers and joined the Parish Council at the table as Cllr G Price.
4.2. Cllr B Goodwin proposed Anthony Snell to be co-opted on to the Parish Council for Harewood Parish and Cllr P Snow seconded. Anthony Snell then completed the co-options papers and joined the Parish Council at the table as Cllr A Snell.
4.3. The Council noted that there is still one vacancy on the Parish Council for the Llanwarne Parish

5. Election of the following offices
5.1. Cllr J Roberts proposed that David Bevan be re-elected as the Parish Council’s Internal Auditor for another year and Cllr G Price seconded.
5.2. Cllr G Price proposed that Cllr R Price be re-elected as representative on the Village Hall Management Committee for another year and Cllr P Roberts seconded.

6. Apologies were received from Cllrs Jason Pacey and Bridget Samuel.

7. Declaration of interests –
7.1. The Councillors checked their declaration of interests form and Cllr A Snell will need to complete his and return.
7.2. There were no declarations of interest raised.

8. The minutes from the Ordinary meeting held on 25th April were signed and adopted.

9. Open discussion
9.1. View from local residents: –
9.1.1. The Parish Council had received a letter from a local resident in Llanwarne with regards to the accident involving two cars crashing by the Church. The Parish Council RESOLVED to look further into the “20 is plenty” scheme. Clerk to action
9.1.2. The Parish Council had received a letter about the speed on the A466 between Wormelow and Orcop. The Parish Council RESOLVED to seek further advice from the Locality Steward and Balfour Beatty. Clerk to action
9.1.3. The Parish Council had received a concern about the hedge growing on fencing on the corner by Townsend Bungalow in Llanwarne. The concern by residents was that before the hedge grew pedestrians and drivers were able to have visibility of vehicles coming around the corner. The question was asked if any resolution could be found to resolve this concern. Clerk to action
9.2. The Parish Council received a brief report from County Councillor Toni Fagan:
9.2.1. The Council was in Purdue again as there was a vacancy in Whitecross and a by-election would be taking place.
9.2.2. Cllr T Fagan sits on the Planning Committee and the Scrutiny Committee.
9.2.3. She had had a drive around the group of Parishes with James Howell the Locality Stewards from Balfour Beatty.
9.2.4. She informed the Parish Council about the “20 is Plenty” scheme and grants for safer roads.
9.2.5. The new administration is very environmentally conscious.
9.2.6. The by-pass is not happening at the moment.
9.3. The Parish Council noted that they had received reports via email from James Howell, Locality Steward, Balfour Beatty

10. Lengthsman Scheme and P3 Footpath Scheme
10.1. The Clerk had received a brief report from Elizabeth Malcolm Parish Footpath Officer: Thanks to landowners on footpaths TM3 and TM5 plus footpaths PC4 & PC9 for keeping their footpaths clear. There are new steps at LW2 making negotiating the old stone stile on to the road a lot easier. There are still issues with overgrown footpaths and stiles in a poor state along footpaths PC3, PC8 and parts of PC7. Elizabeth to investigate further.
10.2. The Clerk had received the following report from Terry Griffiths, Lengthsman, who was unable to attend, that he was planning 2 maintenance days and 1 P3 day during the summer months. The Council RESOLVED for this work to go ahead.
10.3. The Parish Council identified the following work that needs to be undertaken by Lengthsman – drains need looking at by Hollingsbridge, Turkey Tump and Lyston Villa. Clerk to action contacting Terry

11. Planning
11.1. The Council RESOLVED to continue with the current adopted policy for the Clerk to submit the comments raised by the Parish Council on planning applications between meetings
11.1.1. P191731 – The Woodlands, Tomlins Field Road, Orcop, HR2 8SE – Road, Orcop, Herefordshire, HR2 8SE – Two residential tree houses with associated infrastructure – The Council RESOLVED to support this planning application but have the following comments: There is a concern on the increase of traffic on the small rural roads in this area and would query the description of the development being called a “Tree House”. Clerk to action
11.1.2. P191894 – Marbern, St Weonards, Hereford HR2 8DP – Proposed erection of two attached garages to accommodate ramps for casual car service and maintenance. The Council RESOLVED to object to this application due to issues with visibility on to the road from access on to the A466 road. Is this activity a small venture or something that is going to expand and therefore an increase in amount of traffic using the access? Clerk to action
11.2. The Council noted the planning applications received from Herefordshire Council since the last

12. Finances
12.1. The Bank Balance was noted that on the 12th June the current account was £7725.14 and the savings account was £4515.74 and budget spend was on track.
12.2. The Parish Council RESOLVED to pay the following invoices:
12.2.1. Autella Payroll Services Q1, Invoice 2115 – £39.23 – Chq 100118
12.2.2. Clerks Salary for July £346.26 – Chq 100119
12.2.3. Gift of Acer Tree for long service to J Honey – £90 to Pengethley Garden Centre – Chq 100221
12.3. The Parish Council identified the following financial risks
12.3.1. The Parish Council RESOLVED to change the Bank Mandate so that the new signatures will be Cllrs P Roberts, J Pacey, R Price and P Snow. Clerk to action
12.3.2. The Parish Council RESOLVED to consider internet banking once the bank mandate has been changed. Clerk to action looking into the process

13. The Council RESOLVED to put discuss the following items at the next meeting: –
13.1. Defibrillator signs for Harewood End Inn
13.2. Llandinabo village signs

14. The Council RESOLVED the following meeting dates for the next 12 months:- 19th Sept, 21st Nov, 16th Jan 2020, 19th Mar, 21st May (annual mtgs, start at 7pm), 16th July.)

15. The Council considered the following agenda items for next meeting:

16. To Council noted the date of the next meeting held on Thursday 19th September 2019 at 7.30pm

Meeting closed at 9.38pm.