Minutes of Ordinary Meeting on 12th Sept 2018

Mtg No: 157


THURSDAY 20th September 2018

Councillors Present: Cllrs John Honey (Chair), Frank Davis, Pat Roberts, James Roberts, Brian Goodwin, Rosey Price, Jason Pacey, Gordon Price, Robert West and Bridget Samuel

In attendance: Mrs Kate Hughes (Clerk) and Terry Griffiths (Lengthsman). There were 10 members of the public present.

1. Apologies were received from County Cllr David Atkinson (Locality Steward, Balfour Beatty) and County Cllr David Harlow

2. Declaration of interests – Cllrs J and P Roberts and Cllr B Samuel declared an interest in item 5.2.1 Planning Application 183198 Trevase Farm. They signed the book and took no part in the discussions on this item.

3. The minutes from the Annual Ordinary meeting held on 5th July were signed and adopted.

4. Open discussion
4.1. View from local residents:
4.1.1. The Council noted the question from a Parishioner for the Parish Council regarding the A49 in connection to the recent CPRE newsletter and western bypass is: How does the Council feel about the prospect of increased use of the A49 as an alternative to the M5/M6, especially in light of recent research from the University of Exeter that shows that air pollution has a greater impact in rural areas than previously realised? The Council did not have site of the information referred to in the question, therefore it would be difficult to formulate an informed opinion.
4.2. Cllr Harlow had sent a report to the Parish Councillors to read in his absence. The main issue currently was the amount of fly tipping during the summer months.
4.3. Dave Atkinson, Balfour Beatty Locality Steward was unable to attend. The Council asked the Clerk to follow up on the potholes on the road from Treberon Farm on C1234 and along the Marsh Lane towards Dhamma Dippa are getting gradually worse all the time. Clerk to action.

5. Planning
5.1. There were no further updates on the Village Hall planning consultation. The Parish Council will be kept updated as required.
5.2. The Council considered the planning applications:
Planning Consultation Planning Consultation – 183198 – Trevase Farm, St Owens Cross, Hereford, Herefordshire HR2 8ND
The proposed erection of three additional poultry units, amenity building, feed bins, new site access and access track and associated development on land to the east of the existing poultry units plus the installation of side chimney fans to the existing four poultry units. The Council RESOLVED to make the following comments :

“The Parish Clerk is responding on behalf of Llanwarne and District Group Parish Council who listened to the views put forward by local residents and the applicants for the Trevase Farm Poultry Development – planning application 183198 – and have the following comments to put forward for consideration by Herefordshire Planning Dept. The Parish Council neither support or object to the Trevase Farm poultry development. There was a joint agreement amongst parishioners and the Parish Council that the the applicants from Trevase Farm are tidy and considerate farmers within the community and there is an understanding why they need to look at ways to develop and sustain their business for the future, but the following points raised do need to be considered on the impact to the wider parish community.
1. Noise and environmental pollution:- There is a concern about the increased dust, smell and noise with the increased number of poultry houses proposed to add to what is already there. Will there be enough capacity in the AD at the farm to take the increased amount of chicken manure?
2. Increased traffic on rural lanes:- There is a concern about the amount of increased HGV’s servicing the increased poultry development on the rural roads. The proposed new road/drive way from the C1234 up to the Farm will reduced the amount of traffic moving along the very small rural roads coming off the C1234. There is a concern about the increased large HGV’s will continue to add to the already deteriorating rural roads.
3. Increase in poultry farming in South Herefordshire:- There was a concern about the amount of poultry houses there are currently and proposed in South Herefordshire/5 mile radius to Trevase Farm.
4. Visibility:- Will the screening proposed be sufficient to hide the development and protect the landscape?”

5.2.1. Planning Consultation – 182064 – Llanmoor, Tretire Marsh Lane, St Owens Cross, Hereford, Herefordshire HR2 8NB
Demolish existing detached garage and link roof between garage and dwelling and replace with new detached double garage and link roof between garage and dwelling. The Council RESOLVED they had no objections to this planning application. Clerk to reply
5.2.2. The Council noted the Amendment to Planning Consultation – 181664 – The Trees, Orcop, Hereford, Amendment to the application for approval of reserved matters following outline permission 161771 (Site for proposed replacement of a fire destroyed dwelling plus the erection of 2 dwellings (total 3 dwellings)).
5.3. The Council noted the planning applications received and decisions made from Herefordshire Council since the last meeting

6. Lengthsman and P3 Scheme
6.1. The Council RESOLVED to replace the PROW sign at the turning for Llanwarne village on A466 to the opposite side of the road. Terry Griffiths to action.
6.2. Report from Parish Footpath Officer: – There was nothing currently to report on footpaths in the parishes.
6.3. Terry Griffiths, Parish Lengthsman reported to the Council that he would like to carry out a day with the digger dealing with hot spots for flooding in the parish. The Council RESOLVED for Terry to complete this work. Terry to action
6.3.1. With regards to the P3 scheme Terry and his team have checked the road access to the footpaths. LW8 and LW4 are overgrown and will need clearing. Clerk to inform the Footpath Officers

7. Finances
7.1. The Council noted the Barclays current account bank balance to be £4491.77 and savings account to be £4508.99 on 18/9/18. The budget spend was reviewed and on track for end of the financial year.
7.2. The Council noted payment of Data Protection Fee £35 by direct debit in August
7.3. The Council RESOLVED to complete Precept Budget form at the November meeting.
7.4. To consider payment of following invoices
7.4.1. Autela Payroll Services – Q2 (Jul, Aug & Sept) PAYE invoice 14040 – £39+VAT – Chq 100190
7.4.2. Terry Griffiths Lengthsman invoices – TGC0519 29/8/18 P3 £300+VAT and TGC0528 10/9/18 Roads £382+VAT = £682+VAT – Chq 100191
7.4.3. HALC invoices for training: GDPR training invoice H385 £10+VAT, Audit training invoice H398 £10+VAT = £20+VAT – Chq100192

8. To receive an update from Clerk on:
8.1. The Council noted the Defibrillator training courses to be held on 4th Oct at St Weonards Village Hall
8.2. The Council noted the update on the GDPR action list

9. The Council noted the Clerk’s information sheet

10. The Council considered the following agenda items for next meeting: Precept

11. To Council noted the date of the next meeting held on Thursday 15th November 2018 at 7.30pm.

Meeting closed at 9.10pm.