Minutes of Ordinary Virtual Meeting 21st Jan 2021

Mtg No: 168



Councillors Present: Cllrs Jason Pacey (Chair), Rosie Price, Paula Snow, Anthony Snell, and Rick Guest.

In attendance: Mrs Kate Hughes (Clerk), Elizabeth Malcolm (Parish Footpath Officer) and County Cllr Toni Fagan. There were 2 members of the public present.

Lynda Wilcox from HALC was in attendance to give advice during discussions on item 5 on how the Parish Council could support the Village Hall Committee in their refurbishment plans for the hall.

1. Apologies were received from, Cllrs Bridget Samuel, Brian Goodwin, Gordon Price and Terry Griffiths (Parish Lengthsman). Cllrs Pat Roberts and James Roberts had technical/internet difficulties joining the meeting so were forced to abandon attending the virtual meeting.

2. Declaration of interests –
2.1. Cllrs R Price and R Guest raised a declaration of interests on item 5 – Village Hall

3. The minutes from the Ordinary meeting held on 19th November 2020 were signed and adopted.

4. Open discussion
4.1. View from local residents: –
4.1.1. The Clerk updated the Council on the following – The Parish Council received a letter from a local resident in Llanwarne raising concerns about the continued severe flooding issues that happen to properties in Llanwarne from the brook bursting its banks in the past few years. What can be done about it? The same letter and request had also been asked of the Local MP and Cllr Hitchener. The Parish Council had also received a report from their Parish Lengthsman Terry Griffiths and Balfour Beatty Locality Steward James Howell on their observations of the flooding, including the hot spots and any work that has been carried out or is planned to be carried out. The Parish Council need to consider the landowners riparian rights and responsibilities with regards to the management of drainage issues. The Parish Council has applied for the Drainage Grant from Balfour Beatty and has been granted 55% of the grant. The works to be carried out will help to alleviate the immediate problems but if the flooding continues then the same problems will eventually return. Therefore, it was agreed that there is a need to look at why the brook cannot cope with the amount of water and is there ways to alleviate the problem further up the brook before the water gathers and then floods Llanwarne Village. It was RESOLVED to explore what options the Parish Council have.
4.2. The Parish Council received a brief report from County Councillor Toni Fagan:
4.2.1. Cllr Fagan had sent a report to the Parish Council prior to attending the meeting. The following points were highlighted. Paul Walker is the new head of Herefordshire Council. Cllr Fagan has litter pick-up kits available if anyone wanted one Free school meals will still be provided over half term and Easter holidays Waste survey still ongoing Transport package being discussed
4.3. The Parish Council noted that they had received reports via email from James Howell, Locality Steward, Balfour Beatty

5. Llanwarne Village Hall: Cllr Fagan updated the Parish Council on the following:
5.1. Cllr Fagan presented to the Parish Council the phased plans of the refurbishment including the costs. So far, the Village Hall Committee (VHC) have raised through grants £52K. The VHC would like to ask the Parish Council (PC) if they would be able to support and raise the funding to help with the refurbishment project and take on the development of the planned Wellbeing Centre.
5.2. The Parish Council would need to raise approximately £30K and would need to look at ways of raising this money. The options of raising the funds can be through raising the precept or through a long-term loan. If the PC did support the project, they would take over the admin of the project and be able to claim back the VAT, which helps with making the money go further.
5.3. The VHC are looking to take on a Project Manager to run the planned Village Hall project.
5.4. If the VHC and PC are looking to raise finances through loans, grants or awards, a lot of these bodies will need to see evidence of public consultation and community support. It was suggested that this could be done through the Annual Parish Meeting which is held between 1st March and 30th June. Clerk to discuss with PC and VHC the best way forward
5.5. It was RESOLVED to set up a page on the Parish Council website for the VHC to be able to set out its plans and engage with the Community. Clerk to organise and discuss with VHC
5.6. The Council RESOLVED in principle to support the Village Hall refurbishment project but need more information before they officially commit.
5.7. Clerk to investigate the details of the Public Works Loan as a means of raising the financial support the Village Hall refurbishment project. Clerk to action
5.8. The Council thanked Lynda Wilcox for her time, advice and support at the meeting.

6. Parish Footpath Report, Lengthsman Scheme and P3 Footpath Scheme Report
6.1. The Council received a report from Elizabeth Malcolm, Parish Footpath Officer, on the following footpaths:
6.1.1. LW2 footpath in Llanwarne that is on Gilbratar Lane. The steps on the path after the recent weather have become dangerous and users are walking up the side of the steps, so it has become a mud slide. There is also a hole in the hedge that horses are using and there is concern over safety. Cllr Fagan to speak to the Landowner about the steps.
6.1.2. PC3 footpath which comes out on Gillow Lane, the tuft steps are in need of repair. Clerk to speak to Terry Griffiths to action
6.2. The Council have been granted 55% of drainage application grant that we applied for and will need to sign and return the contract. Clerk to action
6.3. There were no further updates from Terry Griffiths, Lengthsman. The Clerk to speak to Terry about the defects raised at the meeting. Clerk to action
6.3.1. The Parish Council RESOLVED to enrol into Lengthsman and P3 Scheme 2021/22. Clerk to action
6.4. There were no defects to report to James Howell, Locality Steward, Balfour Beatty

7. Finances
7.1. The Council noted the bank balance to be the following on 19/1/21 – Current account £9,089.02 and saving account £4,523.78
7.2. The Council RESOLVED to set the Precept budget for 2021/22 at £10,000. Clerk to action
7.3. The Council noted payment of the following invoices since last meeting:
7.3.1. Clerks Salary for January – Chq 100266
7.3.2. Payment of “No Camping” sign to C Stanley Jones Inv 0710 for £21.60 – Chq 100265
7.4. The Council noted there were no financial risks.
7.4.1. The Council RESOLVED to review the Clerks salary after the January meeting. Clerk to forward the relevant information of NALC pay scale for the March meeting. Clerk to action

8. Planning
8.1. The Council discussed the following planning applications:
8.1.1. Application 204557 – Dhamma Dipa, Pencoyd, Removal of 8 buildings and 10 caravans, and the erection of 11 buildings (for accommodation), 13 extensions (for facilities), a water tower, the relocation of one vehicular access, increased carparking and the associated landscaping works. Reply by 4th Feb. The Council RESOLVED to object to the planning application and clerk to circulate response to Councillors before submitting reply to Planning Dept. The objections were to the demolition of the historic farmhouse, increase in traffic to local narrow roads and light pollution to houses in local community. Clerk to action
8.1.2. Planning application 204474 – Hillside House, Llanwarne, Trim back Laylandii hedge and cut out saplings between hedge and road to prevent damage to passing vehicles. Reply by 15th Jan. The Council RESOLVED to support the application. Clerk to action
8.1.3. Planning application 204410 & 204411 – Workshop at Bryngwyn Manor, Wormelow (neighbouring Parish to Llanwarne), Proposed conversion, extension and alterations of existing workshop to form a new dwelling. Reply by 29th Jan. The Council RESOLVED to support the application. Clerk to action
8.1.4. Planning application 183198 – Trevase Farm, St Owens Cross, (amendment and addition to previous application) The proposed erection of 3 additional poultry units, amenity buildings, feed bins, new site access and access track and associated development on land to the east of the existing poultry units plus the installation of side chimney fans to the existing four poultry units. Reply by 27th January. The Council RESOLVED to support the views of the local community and object to the application based on the noise, smell and dust pollution and the increase in traffic on the local lanes particularly larger vehicles. Clerk to action
8.2. The Council noted the planning applications received from Herefordshire Council since the last

9. To receive an update on the following: The Parish Council RESOLVED to postpone discussing these items until the next meeting as they had run over time on the above items. Clerk to action
9.1. “No camping” sign for Village Car Park in Llanwarne
9.2. Dog bin for Llanwarne Village by steps to Hall – The Council RESOLVED for the Clerk to action arranging for a dog poo bin to be installed by the Village Hall Car Park. Clerk to action speaking to Terry Griffiths.
9.3. Signs at Llandinabo
9.4. Bus shelter on A49

10. The Council noted the Clerk’s information sheet and any correspondence received.

11. The Council considered the following agenda items for next meeting: Andrew Nixon to talk about conservation and wildlife along the Gamber Brook.

12. To Council noted the date of the next meeting held on Thursday 18th March 2021 at 7.30pm via Microsoft Teams or face to face – depending on COVID19 guidelines.

Meeting closed at 10pm.